The Entrepreneurs

10 ways to simplify your meetings at work

  • Written by News Company


Who hasn’t struggled to stay awake during a long three-hour meeting and left with a question in their mind that what was the purpose of it? Be it, staring at a whiteboard or listening to a person go on and on about a certain strategy for hours upon hours. A meeting can get boring and unproductive if they are made complicated. A meeting that is complicated and lacks a clear purpose drags on and on. Besides direct costs, meetings also have indirect costs. For example, Employees are engaged for hours which hinders them from doing other work. In short, you should try to make meetings short, productive and as simple as possible. Today we will look at 10 ways you can keep your meeting at simple as you can and without hindrance to other aspects of your work.

Have A Clear Agenda

Layout a plan that you are going to use in the meeting. Decide how much time you want to devote to every different aspect of the meeting. For example, Assign how much time you want to take in giving an introduction and how much time you want to discuss a different aspect of your business and decide in what order you are going to discuss it. Try to keep it short and to the point. The longer the meeting, the harder it will be for the attendees to stay focused. A study done by CBS News shows that ineffective and complicated meetings end up wasting around 31 hours in one month, of a professional's time. So you must create an agenda before time to keep the meeting as simple as possible and without complications.

Limit The Number Of Attendees

Take a page out of Google's book as they don't allow more than 10 people to attend a meeting. By limiting the number of attendees at a meeting, you ensure that your meeting stays simple, structured, and you end up achieving a positive outcome when it is over. If you don't do so, you end up with people who might be better off doing other important tasks at work. Keep it simple and only invite the people you know will add value to the meeting.

Start On Time

Always try to start the meeting on time and don’t allow latecomers after 15 minutes. Also do not update late comers on what had happened in the meeting when they were not present. By doing this, you can keep it simple and moving at a productive pace.

Set Strict Time Limits

If you have held a meeting previously and it went on for hours and hours, it is a good idea that you set a strict time cap on it. Limit it to an hour or 30 minutes and end the meeting on time. By doing this, you keep it simple and allow your employees to focus on other tasks, instead of wasting time sitting inside a conference hall.

Turn Off Your Devices And Unplug Your Laptops

It is a good idea to ask all attendees to turn off their mobile devices and laptops before the meeting starts. People usually get distracted by their devices and miss important parts of a meeting and end up asking questions about the facts you have previously stated. You can go even further and have a ‘ No Devices' policy whenever you hold a meeting. By doing this, it will avoid attendees from getting distracted by incoming messages or emails on their mobile devices.

Avoid Use Of Powerpoint

Avoiding the use of powerpoint will allow you to keep your meetings simple and less time-consuming. Look into other types of presentation mediums like the use of a video or images. Using powerpoint as the main medium of giving presentations will make your meeting feel like it is on life support.

Provide Some Entertainment

Take your meeting to a whole new level by incorporating team building activities to break up a dull topic. It is important to keep the attendees energized and interested in the meeting, and by doing so, you can keep it simple as well as fun at the same.

Stand Up

Yes, keep standing up at all times during a meeting and watch the sense of urgency slowly rise amongst the attendees. It is natural to hurry up and speak so that others around you can have their turn. Say what you were set out to say and move on. It is the easiest thing you can do to keep your meetings simple and as concise as possible.

Record or Takedown Notes

You can keep it simple by using an audio recording device or physical takedown notes to avoid missing any kind of important discussions. Also, you can later review your notes or tapes to get up to date with anything that you might have missed. This is a simple yet effective way of keeping records of a meeting.

Decide The Location

The meeting space that you have decided helps in setting a positive tone. If you want to keep a meeting informal, choose a small room and line up chairs in a circle. If you want to keep it formal, book a conference hall for the best results. The location you choose for a meeting helps in setting the right mood and keeps everything simple and smooth -running.

The Final Words

A clear focus and great simplicity are the most important factors in accomplishing something great, whether as a team or as an individual. Keeping a meeting as simple as possible allows you to save time while being productive. Today we have made you aware of some of the ways you can keep your business meeting simple, concise and as productive as possible.

Practical Tips to Help You Save Enough f…

As many as 47% of Australians are not ready for retirement. This is, indeed, worrying. Without adequate funds, you are essentially walking towards an uncertain retirement period, at a time...

5 Things Young Entrepreneurs Should Know…

In the past decade, young Australian entrepreneurs have been launching businesses in droves. Some of them have been quite successful, creating six-figure businesses in between attending school and doing homework. The...

Things you must keep in reach if you are…

Whether it is a parent or grandparent or even ourselves, the changes or challenges we face that comes with the time need some flexibility, the ability to adopt a new...

Tips to prevent your skin from ageing

In today's world, how often have you watched these beautiful celebrities on glossy magazines, and make you jealous that these people are ever getting old? But in-depth, you may also...

Everything You Need To Know About Manage…

Companies are increasingly incorporating technology into their daily operations. There are some aspects of businesses that require specialized knowledge. This means an increase in the demand for managed services. Most of...

All about humidity sensors

Surely in your home, you have heard the term humidity since it is quite common and we assure you that it is always related to water. In fact, the humidity...

10 things you should consider before dec…

Has your web design become outdated? Are you thinking about changing it? If so, pay attention to the following 10 key web design trends in web development, how web design...

10 Common Mistakes You Should Avoid Befo…

When designing and dealing with business cards, the foundation for good and profitable business contacts is often laid - or the opportunity is lost. We show which 10 typical mistakes...

The Benefits of Joint Business Planning …

Managing channel partners can be a frustrating process when the partners that you have spent time and resources recruiting are simply not performing as well as you had hoped. However...

Top 10 study tips that you should follow

If you are a student or you are a concerned parent of a student, you probably are looking for ways to increase productivity. There are a few tricks to studying...

10 THINGS TO CONSIDER BEFORE BUYING A RA…

Ram mount is the system and a solution to save your devices from any breakage. Especially in cars while driving, in parties while dancing and in gatherings while being...

Everything You Need To Know About Co-Wor…

Is it necessary to own a workstation when you are starting a business or even if you are a freelancer? The answer is no. Co-working spaces are the new age...

7 Best drones and their features

Drones are controlled by remotes and are commonly used where a manual flight is either difficult, risky or impossible. Drones are one of the blessings of technology and can be...

Waste Management Facts & Methods

The process of waste management deals with the treatment of solid waste. It also provides alternative solutions for different items of recycling that don’t fall in the trash. All business...

Steps to follow for making your home ent…

Being a social animal, humans are happier while socializing with others. The happiness of humans is decreasing with time as they are getting more involved with technology rather than interacting...

Effective methods for building body

Who doesn’t love a well-maintained body? And to be honest, these days a fit and healthy body attracts your opposite gender and is also a weakness for many. An ideal...

Ten things you must carry while travelin…

Traveling is considered as an art. When we talk about history, the term "travel" originated from the old French word “travail”, which means 'work’. In medieval times, travelers like Christopher...

Eight types of scaffolding and their pur…

Traveling on roads always gives you an amazing experience whether it may be something adventurous, thrilling or comes to learning. While you are on the road, you come along different...

Ways to maintain your body shape

Every girl wants to look beautiful and slim. Some for these purposes go to the gym or fitness club, others go swimming, but some want a good figure, without leaving...

Tips to keep your car shiny

You need suitable equipment to clean your car’s body properly. You must wash your vehicle gently. It is advisable to use a sponge or a soft cloth to avoid scratches...

Things to Consider For a Healthy Work En…

What does a healthy work environment mean? What are the keys? A healthy work environment is not just about giving fruit to workers. Achieving a healthy work environment requires consolidated...

How to Become a Pro at Commodity Trading

Do you know the world of trading has gone beyond stock trading? Many people are unfamiliar with the term ‘commodity trading’ as their horizons have not outspread from stock trading...

Coin Laundry Vs Home Laundry

Did you ever think of how easy and convenient our lives have been made by technology? The new technological advancement has improved the way and standard of living of people Remember...

5 REASONS WHY ALL BUSINESS MUST HAVE A …

Keeping track of all the business doings is important; a phone system makes it easy for the customers to reach any business location. In this fast-moving world, it is a...